The consent setting enables you to collect sensitive demographic data in surveys, in support of your compliance obligations with GDPR. It generates a consent notice for employees to agree to the processing of their data for survey and data analytics purposes.
The consent setting isn't necessary if you import sensitive data using your HRIS system, and the data collection has been outside of the Peakon platform.
To avoid misuse of the sensitive data that you've collected using attribute data collection, any attribute that you set as consent-requiring is also restricted and can't be unrestricted at a later time. You can manage user group access to restricted attributes in Access Control.
The consent notice displays every time an employee provides data to a sensitive attribute or changes their existing response to a sensitive attribute. This enables employees to opt out and remove their sensitive attribute data from Peakon) or to change their data every time they interact with a Peakon survey.
As specified in the legal consent notice, employees can withdraw consent in between survey rounds, by contacting their Peakon administrator (typically the HR/People team), who can complete the request with Workday Support.
Survey participant experience
The attributes that you've enabled for data collection will display at the start of the survey. The consent pop up only displays if an employee responds to a sensitive attribute. You can Customize the consent message for sensitive attribute data collection.
- If you've marked the consent requiring attribute as Optional, employees can proceed to the regular survey questions without self-selecting a response. If an employee responds to a sensitive attribute, but doesn't want to accept the consent notice, they need to remove their data before they can continue to the regular survey questions.
- If you've marked the consent requiring attribute as Mandatory, employees must self-select a response and consent to the data collection, in order to proceed to the regular survey questions. Note: This setting can impact overall survey participation rates.
For security reasons, the consent setting comes with a few restrictions to avoid misuse.
The consent setting on existing attributes
It's not possible to change an existing attribute to require consent. Instead, create a new attribute.
It's also not possible to remove the consent requirement for an existing attribute.
The consent setting on combination attributes
It's not possible to require consent for a combination attribute.
Combination attributes from sensitive attributes
You can combine 2 option type attributes to create intersecting segments. If either of the original attributes requires consent, the combination attribute will become a restricted attribute.
Importing data into sensitive attributes
If you upload data to the consent requiring attribute that's active in a survey, employees will see their pre-selected option, and will be able to change it. If they change their option, the consent pop up will display and they'll only be able to proceed after confirmation.
In short, attribute data collection only requires consent if employees self-select sensitive data during the survey.
It's not possible to use consent requiring attributes in kiosk mode, for security reasons. However, this can be changed on request.